Amendments proposed by Bylaws Subcommittee tabled to 2002 AGM

	Original wording	Revised wording
4.01	The CPLC members shall be individuals who work or live within the boundaries of 51 Division, and be designated representatives of one of the following categories:
	a) Neighborhood Organisations,	a) Recognised neighbourhood organisations, based on the following criteria: regular meetings where minutes are recorded, an executive elected in a democratic manner, representatives to the CPLC, or their alternatives, must live or work within their organisations area.
	b) Business Associations,	No Change
	c) Community Support Groups,	No Change
	d) 51 Division,	No Change
	e) Be an individual proposed by three current members of the CPLC and approved at a regular meeting of the CPLC or be an immediate past chair.	e) Be an individual proposed by three current members of the CPLC, and approved at a regular meeting of the CPLC. He or she will serve for a term of 2 years, to a maximum of two consecutive 2-year terms.
	New	f) Immediate past chair person/ex-officio non-voting.
4.02	Each member group shall have one vote cast by their designated representative or appointed alternate.	No Change
4.03	The CPLC shall not discriminate against membership on the basis of economic status or any grounds prohibited by the Ontario Human Rights Code.	The CPLC shall not discriminate against membership on ht e bases of economic status or any grounds prohibited by the City of Toronto's diversity policy or the Ontario Human Rights Code.
4.04	Member groups must be willing to make a commitment to the CPLC and abide by its bylaws. If three consecutive meetings are missed without just cause, the group having been officially contacted according to article 6.03 g will cease to be a member.	Member groups must be willing to make a commitment to the CPLC and abide by its bylaws. If three consecutive meetings are missed without just cause, the group having been officially contacted according to article 6.04(f) will cease to be a member.
4.05	The founding Organisations are those as defined by the official membership list.	No Change
4.06	Local elected representatives or their designates are non-voting ex-officio members.	No Change
4.07	New groups will be admitted to membership upon a majority vote of existing members present at any duly constituted meeting of the CPLC. Any candidate group must first attend three consecutive meetings, making a presentation at the third, the vote on membership being taken on the fourth consecutive meeting.	New groups will be admitted to membership upon a majority vote of existing members present at any duly constituted meeting of the CPLC. Any candidate group must first attend three consecutive meetings, the vote on membership being taken on the fourth consecutive meeting.

	Original wording	Revised wording
5.01	The Executive Officers shall consist of the following: Chairperson Vice-Chairperson Secretary Treasurer Police Liaison Officer and such other officers as the CPLC may determine.	The Executive Officers shall consist of the following: Chairperson Vice-Chairperson (north) Vice-Chairperson (south) Secretary-Treasurer Police Liaison Officer
5.02	Elections shall be held by secret ballot annually, each year replacing one half of the executive. The chairperson and vice-chairperson will be elected in alternate years.	Elections shall be held by secret ballot annually, each year replacing one half of the executive. The chairperson and secretary-treasurer shall be elected in alternate years from the two vice-chairpersons.
5.03	The first Chairperson and Treasurer will serve for an initial two-year term. The first Vice-Chairperson and Secretary will server for an initial one-year term. Thereafter each elected individual member of the executive will serve for two years. The term shall continue if the representative individual changes residence, place of employment, or group affiliation.	The Chairperson and Secretary treasurer will serve for an initial two-year term. The two Vice-Chairpersons will serve for an initial one-year term. Thereafter each elected individual member of the executive will serve for two years. The term shall continue if the representative individual changes residence, place of employment, or group affiliation.
5.04	The Executive Officers may serve a maximum of two consecutive terms, in any one position.	No Change
5.05	To provide consistency, the members of the first Executive of the CPLC shall be individuals who have attended the CPLC meetings on a consistent basis from January 1997 through December 1997.	No Change

	Original wording	Revised wording
6.01	The chairperson shall: a) Be a non-police member of the CPLC[, but be excused from representing a group for the duration of the term (the original member group designating a replacement representative)]. b) When present, preside at all meetings, [having no vote in regular meetings except to break a tie]. c) With the assistance of the executive, set meeting agendas. d) Co-ordinate CPLC activities. e) Act as the contact person for all matters to be presented to the community and the media.	The chairperson shall: a) Be a non-police member of the CPLC {(,but be excused from representing a group for the duration of the term (the original member groups designating a replacement representative)}. b) When present, preside at all meetings (having no vote in regular meetings except to break a tie). c) With the assistance of the executive, set meeting agendas. d) Co-ordinate CPLC activities, in consultation with the executive. e) Act as contact person t6o the community and the media in matters of CPLC policy. f) Sign minutes of each CPLC meeting.
6.02	The vice-chairperson shall: a) Be a non-police member of the CPLC. b) In the absence of the chairperson, perform his or her duties. c) Perform such duties as may be delegated. d) Be responsible for membership outreach.	The vice-chairperson (north) shall: a) Be a non-police member of the CPLC. b) In the absence of the chairperson, perform his or her duties. c) Perform such duties as may be delegated. d) Be responsible for membership relations in the area north of Gerrard Street.
6.03	The secretary shall with Clerical Support from 51 Division: a) Be a non police member of the CPLC. b) Ensure distribution of meeting notices. c) Ensure distribution of agendas. d) Keep minutes for all meetings. e) Keep records for all correspondence. f) Maintain the official membership list. g) Establish verified contact with any group that has missed two consecutive meetings, to determine their continued interest in membership with the CPLC.	The vice-chairperson (south) shall: a) Be a non-police member of the CPLC. b) In the absence of the chairperson, perform his or her duties. c) Perform such duties as may be delegated. d) Be responsible for membership relations in the area south of Gerrard Street.
6.04	The treasurer shall: a) Be a non-police member. b) Keep full and accurate books of accounts. c) Oversee all banking. d) Issue financial statements on a semi-annual basis, or upon request of the CPLC Executive. e) Be ex-officio a member of any fund raising committee to be struck from time to time.	The Secretary-treasurer shall with clerical support from 51 Division: a) Be a non-police member of the CPLC. b) Ensure distribution of agendas, minutes and other documentation. c) Ensure keeping of minutes, records of correspondence, and official membership list. d) Ensure full and accurate books of account and all banking. e) Issue financial statements on a semi-annual basis, or upon request of Executive. f) Establish contact with any group that has missed two consecutive meetings, to determine their continued interest in membership with the CPLC. g) Sign minutes of all CPLC meetings.
6.05	The Police Liaison Officer shall: a) Be a police member of the CPLC b) Perform such duties as may be delegated by the Unit Commander and or the CPLC Executive.	No Change

	Original wording	Revised wording
7.01	Two fifths of the voting membership of the CPLC shall constitute a quorum for transacting the business of the CPLC.	No Change
7.02	There shall be at least seven meetings held during the year.	There shall be at least seven general members meetings held during the year. Executive meetings shall be held prior to each general members meeting, each executive member having been given reasonable notice of the meeting.
7.03	Delegations wishing to make a presentation to the CPLC should notify the chairperson or secretary at least one week in advance.	Delegations wishing to make a presentation to the CPLC should notify the chairperson or secretary-treasurer at least one week in advance.
7.04	The Annual General Meeting shall be held immediately following the regularly scheduled February meeting.	No Change
7.05	The newly elected executive members will meet with the former executive within two weeks of the Annual General Meeting.	No Change
7.06	In event of the early departure of an Executive member the Executive may appoint a new person to complete the term subject to ratification by the members at the next regularly scheduled meeting.	No Change
7.07	Personal information of attendees of meetings, especially names, addresses, and phone numbers shall not be distributed.	No Change

Article #8 – Committees

Article #9 – Finances

Original wording

Revised wording

10.01

Amendments to the by-laws may be made at the Annual General Meeting by a two-thirds vote of the members present. Notice of the meeting and any proposed changes to the by-laws must be provided to the members at least four weeks in advance.

Amendments to the by-laws may only be passed:

a) At the annual general meeting.

b) At a special CPLC meeting called by the Executive.

c) By a two thirds vote of the members present.

Notice of the meeting and any proposed changes to the by-laws must be provided to the membership, in writing, at least four weeks in advance.

10.02

Under special circumstances the CPLC Executive may call a special general meeting for the purpose of amending the by-laws or for any other urgent reason.

Deleted

	Original wording	Revised wording
1.01	This committee shall be called the 51 Division Community Police Liaison Committee.	No Change
1.02	The head office shall be in the Community Response Unit, 51 Division, located at 30 Regent Street.	No Change
1.03	The 51 Division Community Police Liaison Committee will be referred to hereafter as the CPLC.	No Change
1.04	The CPLC will be part of a network of Divisional CPLCs across the City of Toronto.	No Change

	Original wording	Revised wording
2.01	Establish and maintain a meaningful community police partnership.	*Establish and maintain an effective* community police partnership.**
2.02	Work together in identifying, prioritizing and problem solving of local policing issues.	No Change
2.03	Be proactive in community relations, crime prevention, and communicating initiatives.	No Change
2.04	Act as a resource to the police and the community.	No Change
2.05	New	Endeavour to, both in our membership and in our actions, reflect the diversity of our community.
2.06	New	When advocating on issues, do so in a non-partisan manner.

	Original wording	Revised wording
9.01	All CPLC cheques should have two of the following Executive signatures, Chair, or Vice-Chair, and Treasurer.	All CPLC cheques must be signed by two of the following Executive signatures: Chair or Vice-Chair, and Secretary-treasurer
9.02	All CPLC expenses above $200 must be approved by the CPLC.	No Change
9.03	Each committee of the CPLC must keep accurate accounting records and report to the treasurer on a regular basis.	Each committee of the CPLC must keep accurate accounting records and report to the secretary-treasurer on a regular basis.
9.04	The fiscal year shall be the calendar year January 1 to December 31.	No Change
9.05	The CPLC will maintain adequate liability insurance.	No Change
9.06	The CPLC shall adopt a budget at its Annual General Meeting.	No Change

	Original wording	Revised wording
11.01	NEW	*All members shall strive to not put themselves in positions of conflict of interest.*

11.02	NEW	*During any vote, in the event of conflict, the member concerned shall acknowledge his or her conflict, and refrain from voting on that issue.*

Article #2 - Objectives

Article #3 - Non-Profit Status

Article #4 - Membership

Article #8 – Committees

Article #9 – Finances

	Original wording		Revised wording
3.01	The CPLC shall be carried on without purpose of gain for its members and any profits or other gains to the CPLC shall be used for promoting its objectives.		No Change

	Original wording		Revised wording
8.01	The Executive may appoint sub-committees from time to time as deemed necessary.		No Change