Article #1 – Name, Affiliation and Location

1.01 This committee shall be called the 51 Division Community Police Liaison Committee.

1.02 The head office shall be in the Community Response Unit, 51 Division, located at 30 Regent Street.

1.03 The 51 Division Community Police Liaison Committee will be referred to hereafter as the CPLC.

1.04 The CPLC will be part of a network of Divisional CPLCs across the City of Toronto.

Article #2 - Objectives

2.01 Establish and maintain a meaningful community police partnership.

2.02 Work together in identifying, prioritizing and problem solving of local policing issues.

2.03 Be proactive in community relations, crime prevention, and communicating initiatives.

2.04 Act as a resource to the police and the community.

Article #3 - Non-Profit Status

3.01 The CPLC shall be carried on without purpose of gain for its members and any profits or other gains to the CPLC shall be used for promoting its objectives.

Article #4 - Membership

4.01     The CPLC members shall be individuals who work or live within the boundaries of 51 Division, and be designated representatives of one of the following categories:
a) Neighborhood Organisations,
b) Business Associations,
c) Community Support Groups,
d) 51 Division,
e) Be an individual proposed by three current members of the
    CPLC and approved at a regular meeting of the CPLC or be an
    immediate past chair.

4.02 Each member group shall have one vote cast by their designated representative or appointed alternate.

4.03 The CPLC shall not discriminate against membership on the basis of economic status or any grounds prohibited by the Ontario Human Rights Code.

4.04 Member groups must be willing to make a commitment to the CPLC and abide by its bylaws. If three consecutive meetings are missed without just cause, the group having been officially contacted according to article 6.03 g will cease to be a member.

4.05 The founding Organisations are those as defined by the official membership list.

4.06 Local elected representatives or their designates are non-voting ex-officio members.

4.07 New groups will be admitted to membership upon a majority vote of existing members present at any duly constituted meeting of the CPLC. Any candidate group must first attend three consecutive meetings, making a presentation at the third, the vote on membership being taken on the fourth consecutive meeting.

Article #5 – Executive Officers

5.01     The Executive Officers shall consist of the following:
             Chairperson
             Vice-Chairperson
             Secretary
             Treasurer
             Police Liaison Officer
and such other officers as the CPLC may determine.

5.02 Elections shall be held by secret ballot annually, each year replacing one half of the executive. The chairperson and vice-chairperson will be elected in alternate years.

5.03 The first Chairperson and Treasurer will serve for an initial
two-year term. The first Vice-Chairperson and Secretary will server for an initial one-year term. Thereafter each elected individual member of the executive will serve for two years. The term shall continue if the representative individual changes residence, place of employment, or group affiliation.

5.04 The Executive Officers may serve a maximum of two consecutive terms, in any one position.

5.05 To provide consistency, the members of the first Executive of the CPLC shall be individuals who have attended the CPLC meetings on a consistent basis from January 1997 through
December 1997.

Article #6 – Responsibility of Executives

6.01     The chairperson shall:
    a) Be a non-police member of the CPLC[, but be excused from representing a group for the duration of the term (the original member group designating a replacement representative)].
    b) When present, preside at all meetings[, having no vote in regular meetings except to break a tie].
    c) With the assistance of the executive, set meeting agendas.
    d) Co-ordinate CPLC activities.
    e) Act as the contact person for all matters to be presented to the community and the media.

6.02     The vice-chairperson shall:
    a) Be a non-police member of the CPLC.
    b) In the absence of the chairperson, perform his or her duties.
    c) Perform such duties as may be delegated.
    d) Be responsible for membership outreach.

6.03     The secretary shall with Clerical Support from 51 Division:
    a) Be a non police member of the CPLC.
    b) Ensure distribution of meeting notices.
    c) Ensure distribution of agendas.
    d) Keep minutes for all meetings.
    e) Keep records for all correspondence.
    f) Maintain the official membership list.
    g) Establish verified contact with any group that has missed two
    consecutive meetings, to determine their continued interest in
    membership with the CPLC.

6.04     The treasurer shall:
    a) Be a non-police member.
    b) Keep full and accurate books of accounts.
    c) Oversee all banking.
    d) Issue financial statements on a semi-annual basis, or upon
    request of the CPLC Executive.
    e) Be ex-officio a member of any fund raising committee to be
    struck from time to time.

6.05     The Police Liaison Officer shall:
    a) Be a police member of the CPLC
    b) Perform such duties as may be delegated by the Unit Commander and or the CPLC Executive.

Article #7 – Meetings

7.01 Two fifths of the voting membership of the CPLC shall constitute a
quorum for transacting the business of the CPLC.

7.02 There shall be at least seven meetings held during the year.

7.03 Delegations wishing to make a presentation to the CPLC should
notify the chairperson or secretary at least one week in advance.

7.04 The Annual General Meeting shall be held immediately following
the regularly scheduled February meeting.

7.05 The newly elected executive members will meet with the former
executive within two weeks of the Annual General Meeting.

7.06     In event of the early departure of an Executive member the
    Executive may appoint a new person to complete the term subject
    to ratification by the members at the next regularly scheduled
    meeting.

7.07 Personal information of attendees of meetings, especially names, addresses, and phone numbers shall not be distributed.

Article #8 – Committees

8.01 The Executive may appoint sub-committees from time to time as
deemed necessary.

Article #9 – Finances

9.01 All CPLC cheques should have two of the following Executive
signatures, Chair, or Vice-Chair, and Treasurer.

9.02 All CPLC expenses above $200 must be approved by the CPLC.

9.03 Each committee of the CPLC must keep accurate accounting
records and report to the treasurer on a regular basis.

9.04 The fiscal year shall be the calendar year January 1 to
December 31.

9.05 The CPLC will maintain adequate liability insurance.

9.06 The CPLC shall adopt a budget at its Annual General Meeting.

Article #10 - Amendments to by-laws

10.01 Amendments to the by-laws may be made at the Annual General
    Meeting by a two-thirds vote of the members present. Notice of the
    meeting and any proposed changes to the by-laws must be
    provided to the members at least four weeks in advance.

10.02 Under special circumstances the CPLC Executive may call a
special general meeting for the purpose of amending the by-laws or
for any other urgent reason.

Approval Date

Chairperson Secretary